GULF Swimming Forms
Athlete Reimbursement
List of services
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Athlete Reimbursement ScheduleList Item 1
updated 7/17/2026
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Senior Travel Fund Policy Write a description for this list item and include information that will interest site visitors. For example, you may want to describe a team member's experience, what makes a product special or a unique service that you offer.List Item 2
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Athlete Reimbursement Form
Google doc (posted 11/25/2025) if trouble email loren.fischbach@gulfswimming.org
Athlete Foreign Travel/Meets
List of services
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Foreign Travel RequestList Item 1
Request permission for foreign travel prior to meet
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Foreign Times Load Request
Request foreign times to be loaded in USA Swimming after meet
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Release to Join Foreign Federation
Use if joining another foreign federation
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Notification of Membership
Let foreign federation know of USA Swimming membership
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Invitation to Foreign Athletes to attend USA-S meet
Use if inviting foreign athletes to Gulf meet completed by meet host
Club Information
Coach Reimbursement
Expenses
List of services
Marketing and PR
List of services
Meets – Feedback
List of services
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Meet Evaluation Form (PDF) Write a description for this list item and include information that will interest site visitors. For example, you may want to describe a team member's experience, what makes a product special or a unique service that you offer.List Item 1
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Meet Evaluation Form (Word) Write a description for this list item and include information that will interest site visitors. For example, you may want to describe a team member's experience, what makes a product special, or a unique service that you offer.
Meets – Meet Forms
The TPC/Sanctions page provides links for Bids, Sanctions, Announcements, and Reports.
List of services
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TPC Meet Bid Forms Write a description for this list item and include information that will interest site visitors. For example, you may want to describe a team member's experience, what makes a product special or a unique service that you offer.List Item 1
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Sanctions Write a description for this list item and include information that will interest site visitors. For example, you may want to describe a team member's experience, what makes a product special, or a unique service that you offer.
Meets – Meet Directors Forms and Training
The TPC/Sanctions page provides links for information to help Meet Directors complete their swim meet responsibilities, including reference information from the Meet Directors Training Clinic.
List of services
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Meet Director Financial Report (WORD)List Item 1
Effective 1/1/2025
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Meet Director Financial Report (PDF)
Effective 1/1/2025
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Meet Director Financial Statement (excel) Write a description for this list item and include information that will interest site visitors. For example, you may want to describe a team member's experience, what makes a product special, or a unique service that you offer.
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Swimmer Assignment form (unattached athlete) Write a description for this list item and include information that will interest site visitors. For example, you may want to describe a team member's experience, what makes a product special, or a unique service that you offer.
Meets – Officials
List of services
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Disqualification Record Write a description for this list item and include information that will interest site visitors. For example, you may want to describe a team member's experience, what makes a product special or a unique service that you offer.List Item 1
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No Show For Event Write a description for this list item and include information that will interest site visitors. For example, you may want to describe a team member's experience, what makes a product special, or a unique service that you offer.
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Relay Take Off – 8 lanes Write a description for this list item and include information that will interest site visitors. For example, you may want to describe a team member's experience, what makes a product special, or a unique service that you offer.
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Relay Take Off – 10 lanes Write a description for this list item and include information that will interest site visitors. For example, you may want to describe a team member's experience, what makes a product special, or a unique service that you offer.
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Split Recording – 500 Freestyle Write a description for this list item and include information that will interest site visitors. For example, you may want to describe a team member's experience, what makes a product special, or a unique service that you offer.
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Split Recording – 800 Freestyle Write a description for this list item and include information that will interest site visitors. For example, you may want to describe a team member's experience, what makes a product special, or a unique service that you offer.
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Split Recording – 1000 Freestyle Write a description for this list item and include information that will interest site visitors. For example, you may want to describe a team member's experience, what makes a product special, or a unique service that you offer.
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Split Recording – 1500 Freestyle Write a description for this list item and include information that will interest site visitors. For example, you may want to describe a team member's experience, what makes a product special, or a unique service that you offer.
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Split Recording – 1650 Freestyle Write a description for this list item and include information that will interest site visitors. For example, you may want to describe a team member's experience, what makes a product special, or a unique service that you offer.
Meets – Officials Reimbursement
List of services
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2026 Officials Reimbursement RatesList Item 1
(updated 7/17/2026)
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National Meet – Funding Policy and Reimbursement Procedures
Effective 1/1/2025
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National Meet Funding Request Form Write a description for this list item and include information that will interest site visitors. For example, you may want to describe a team member's experience, what makes a product special, or a unique service that you offer.
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Official Reimbursement Expense Form
Fillable effective after 7/1 (updated 7/17/2026)
Observations
Completed Forms Must Be Emailed to Loren Fischbach: Loren.fischbach@gulfswimming.org.
List of services
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HS ObservationsList Item 1
(posted 9/6/2022)
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Request for Observation Form A
NON-SEASON CULMINATING CHAMPIONSHIP MEET (updated 10/4/2023)
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Request for Observation Form B
SEASON CULMINATING CHAMPIONSHIP MEET (updated 10/4/2023)
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Entry instructions for USA Swimming athletes into observed meets Write a description for this list item and include information that will interest site visitors. For example, you may want to describe a team member's experience, what makes a product special, or a unique service that you offer.
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HS Observed Meets 2026 - 2027 season Write a description for this list item and include information that will interest site visitors. For example, you may want to describe a team member's experience, what makes a product special, or a unique service that you offer.
Outreach
For forms related to our Outreach and Diversity programs, see the Outreach and Diversity Information page.
Registration (Membership)
Safety and Insurance
List of services
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Report of OccurrenceList Item 1
(updated 7/17/2026)
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USA Swimming page for info on Report of Occurrence
Effective 1/1/2025
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2023 Team Safety Information Write a description for this list item and include information that will interest site visitors. For example, you may want to describe a team member's experience, what makes a product special, or a unique service that you offer.
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USA Swimming Insurance
Fillable effective after 7/1 (updated 7/17/2026)
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USA Swimming Insurance Club certificate Write a description for this list item and include information that will interest site visitors. For example, you may want to describe a team member's experience, what makes a product special, or a unique service that you offer.